Terms & Conditions

Definitions:

  • ‘the company’ means the service provider, Numbers Etc.
  • ‘the client’ means an individual, company or organisation at whose application the company agrees to provide a service to under the terms of this agreement.
  • ‘agreement’ means the contract and understanding between the company and the client to which these terms and conditions apply for the duration that any services are provided.

Scope:

The content of this agreement shall apply in relation to any services ordered by the client from the company.

Billing Procedure:

The first payment required in order to commence service(s) will be any relevant setup fees and monthly charges in advance. Call minutes will be invoiced in arrears on or around the 1st of the month for minutes accrued in the previous month and invoices will include any monthly charges for the month ahead. Payment is due upon receipt, within seven (7) days of the invoice date.

The company reserves the right to invoice and request payment before the 1st of the month in cases where the clients’ billing threshold / pre-defined credit limit has been exceeded due to higher than usual usage.

The company accepts payment by Direct Debit or Credit/Debit Card. Bank Transfers (BACS) are accepted if agreed in writing. Cheques are not accepted.

All invoices will be delivered by email. Any disputes should be made within 24 hours of receiving the invoice, after which, all invoices are final.

The company reserves the right to charge an administration fee of £10.00 per invoice for late, failed or non payment. If an account remains unpaid for seven (7) or more days from the date it fell due, the company reserves the right to charge interest at a rate of 4% per annum above the NatWest bank base rate. The company may also suspend all or part of the provision of services to the client until payment has been received.

Without prejudice, the company reserves the right to request a deposit from the client (from £20+) which would be held for the duration service is provided. This will be refunded in full subject to all invoices being settled. A deposit would normally be requested if the client fails to pay any monies due to the company on time, or should following a review of the client, their status is deemed as higher than usual risk.

Services Levels:

The company aims to setup all new client services/accounts as quickly as possible (within 24 hours) after confirmation of cleared funds of the relevant fees (if applicable).

If the client wishes to make changes to their service and/or account with the company, this should be put in writing to: support@numbersetc.co.uk. The company aims to action such requests as quickly as possible (within 24 hours). Minor changes to services and/or accounts are free (such as where calls are routed to), however, major or complex changes will incur an admin fee from £10.00+ depending on the changes required.

The company makes no warranties or representations that services will be uninterrupted or error-free and the company shall not, in any event, be liable for interruptions of service which are beyond the company’s reasonable control. However, the company monitors it’s services 24 hours a day to ensure reliability and efficiency.

Chargeable Calls/Minutes:

All calls/minutes that are generated on the client’s phone number(s) are chargeable regardless of the nature of the call. The company cannot take responsibility for wrong numbers, hoax calls, unsolicited calls, etc and will not credit such calls/minutes. However, should this become an on-going issues, the company will work with the client to try and assist where possible.

Reporting:

The company states on it’s monthly invoices to the client the number of calls/minutes accrued. If the client requires comprehensive call reports, this must be requested in advance and is chargeable depending on the reporting frequency required (daily, weekly or monthly).

Service Cancellation:

All services renew automatically until cancelled by the client. It is the clients’ responsibility to cancel services prior to renewal as invoices will not be cancelled once renewal has occurred. The client must notify the company at least 30 days before a service is renewed if they wish to cancel that service. Cancellations should be put in writing by email to: accounts@numbersetc.co.uk. Non-payment and/or not using numbers or services does not constitute as a request to cancel. The company does not allow for any of it’s numbers to be ported.

Client Confidentiality:

The company undertakes to treat all client information as confidential. However, should it be served with an appropriate court order, the company may be legally required to co-operate with law enforcement agencies and required to disclose information about the client.

Soliciting Staff:

The client shall not, for a period of 12 months following cessation of this agreement, cause, encourage or assist any of the company’s employees to leave it’s services or to do anything which if done by the client would be a breach of this agreement.

Refund Policy:

Refund requests should be put in writing and are at the sole discretion of the company.

Other Terms:

The client undertakes to provide the company with all the information and co-operation that the company may reasonably require from time to time to enable the company to perform and observe its obligations. The client agrees with the company not to conduct any business activities which could/is considered as illegal, immoral or obscene and agrees not to use the company’s services for any such purpose.

Neither party shall be held liable to the other for any loss or damage which may be suffered by the other party due to any cause beyond the first party’s reasonable control, without limitation.

The company reserves the right to amend or alter its scale of charges and/or terms of business by giving the client one month’s written notice.

Entire agreement:

This agreement represents the understanding between the company and the client. This agreement shall be governed by and construed and interpreted in accordance with English Law. By ordering any of the company’s inbound services shall be deemed as acceptance to the Terms of Business as stated above.